Using volunteers can enhance an event with minimal financial impact and a high return on quality. When outlining onsite activities consider inviting volunteers to assist in setting up event office/workroom, staff registration, conduct workshop check-in and similar needs. In selecting … Continue reading
Continue ReadingIn keeping up with the many industry predictions for 2013 from a variety of sources there are a number of suggestions and survey results that may impact your planning and budget: Proving the value of a meeting will still be … Continue reading
Continue ReadingIdentifying the perfect location for an event can be a frustrating task. Even the most experienced meeting professional may encounter a challenge identifying a destination that meets all the criteria. It is always wise to create a list of items … Continue reading
Continue ReadingManaging the food and beverage budget is one of the most difficult components to planning and executing an event. As costs continue to rise, the time and attention given to this line item is well worth the investment. A few … Continue reading
Continue ReadingNegotiating with a hotel or other meeting venue is not about getting what you want, but a more strategic transaction where both sides win. When starting your conversation, consider all aspects and bring specific needs versus wants into the discussion … Continue reading
Continue ReadingPlanning a meeting? Working within budget is always difficult; avoiding unnecessary expenses and good negotiating will help you stay on track. Negotiate with hotel to eliminate early departure fees Request complimentary internet in all guest rooms and meeting rooms Ask … Continue reading
Continue ReadingOften when developing an event budget small details are overlooked. The total cost of your event is impacted by several costs beyond the cost of a meeting room or the cost for hotel guest rooms. Among the list of expenses … Continue reading
Continue ReadingThe need to stimulate new ideas by conference planners and planning committees is an on-going challenge. What will motivate your target audience to attend? What content will encourage participants to take action that positively impacts their work? After many years … Continue reading
Continue ReadingContract negotiation with hotels should be a win-win activity. A few tips from industry leaders: Define your “needs” versus “wants” — what is critical to the success of an event – what would be nice to have. To successfully create … Continue reading
Continue ReadingFood and Beverage are typically the second largest budget item when planning an event. A few cost conscious suggestions: Replace a full breakfast with a Continental Breakfast and add cereal or other items based on consumption Seek sponsors for receptions, … Continue reading
Continue Reading